Expenses & Financial Aid

Expenses

Current tuition, fees, and other expenses for the 2022-2023 academic school year are posted on the Newman University website. The university reserves the right to increase or otherwise change tuition rates, fees and other charges at any time prior to the beginning of any semester.

Room and Board Per Semester

Full-time students are required to live in the university housing facilities during their first four semesters of enrollment or until junior standing is attained. The housing policy should be consulted for exemptions to this policy.

Full meal service will be provided except during scheduled university close-down periods. Refer to the student handbook for specific dates.

Freshman and Sophomore Housing Policy

Newman University has a freshman and sophomore on-campus living requirement. Students that meet the following criteria may apply for an exemption to the policy by filling out and mailing or faxing the Off-Campus Waiver Request and Parent/Guardian Permission Form available on the Residence Life Forms section:

• Live within a 30 mile radius of the main Wichita campus with a parent/guardian
• Are 21 years of age or older
• Have reached Junior class standing credit hours (60+ credit hours successfully completed prior to the start of the fall semester)
• Are married
• Have a child that lives with them
• Are a veteran of the Armed Forces who has served a full tour of duty

Room Rates & Meal Plans

Please see the Newman University website for up to date information regarding room and meal plan options and pricing.

Tuition Per Semester - Undergraduate

Current tuition, fees, and other expenses for the 2022-2023 academic school year are posted on the Newman University website. The university reserves the right to increase or otherwise change tuition rates, fees and other charges at any time prior to the beginning of any semester.

Newman University Student Financial Responsibility Statement

Agreement of Student Financial Responsibility

My Responsibility

I acknowledge that enrolling for courses at Newman University constitutes a financial obligation to the University. I understand and agree that I have personal financial responsibility for the payment of all tuition, fees, and other Newman University charges on my student account relating to my enrollment and/or attendance. I understand that, regardless of any expected reliance on any third-party resources, including but not limited to financial aid, family resources, employer reimbursement, government assistance or any other external resources, I remain personally and solely responsible for paying any and all outstanding balances.

Student Age

I understand and agree that if I am younger than the applicable age of majority when I execute this agreement that the educational services provided by Newman University are a necessity, and I am contractually obligated pursuant to the “doctrine of necessaries.”

Bills

After I enroll, I understand that my bill will be made available online within 24 hours and I will be sent notification of its availability to my University (@newmanu.edu) e-mail address. If I do not receive an e-mail notification, I agree that I am still responsible for the required payment and it is my responsibility to log into NU Pay to view and pay any and all charges by the due date.

The current published tuition and fees schedules are available on the Newman University website. Tuition and fees charges are subject to change every semester.

Third-Party Sponsors or Financial Aid

If I expect third party sources or financial aid to pay all or part of my financial obligation to the University, I understand that it is my responsibility to meet all requirements of grantors, lenders, employers, and other third parties on a timely basis to ensure disbursement of financial aid or sponsorship’s to my student account. I understand that if my financial aid or sponsorship is reduced or canceled for any reason, I remain responsible for any outstanding balance and for reimbursing to the University any amounts that I am not eligible to receive. I also agree that Newman University may discuss my account with any third party sponsors.

Payment Due Date

Tuition balance due dates are listed in the Schedule of Courses for each semester and online on the Tuition and Fees page. Students who enroll after said due dates will have 30 days to pay their balance.

Payment Plans

Newman University is pleased to offer a monthly payment plans to enable students to more easily afford their educational expenses. The payment plan provides students with a low cost option for payment of tuition and other educational expenses. It is not a loan program; therefore, there is no debt, there are no interest or finance charges assessed and there is no credit check.

Payment plans are available online via students NU Pay account. The plans provide students with flexibility in meeting their financial obligations to Newman University. With early registration and enrollment in the plan, students have the opportunity to eliminate down payment and instead make monthly payments over a semester. Detailed information about the plans are available online.

Late Fees

I understand Newman will assess a $160 late payment fee for the first month each term for any unpaid tuition and fee balances and 1.5% monthly interest if I fail to pay in full or set up a payment plan by the due date.

Tuition Adjustment and Withdrawals

Upon withdrawal from the University, after the drop period, I may be eligible for a refund. The amount of refund due is subject to the official withdrawal date. I understand that the refund schedule is applied to tuition and room and board charges only. Fees and other charges are non-refundable when a student withdraws from a class. I understand that not attending class does not constitute an official withdrawal. A student who leaves the University without an official withdrawal or who is suspended or dismissed from the University is not entitled to a refund except as required by federal regulations. I understand that it is my responsibility to withdraw from the University within the appropriate deadlines for any semester to avoid financial obligation.

I understand that a refund may only be available if a student completely withdraws from Newman University. There is no refund given for an individual course withdrawal. Information on dropping or withdrawing can be found in the online schedule of courses.

Refunds

Students with credit balances, after the posting of all charges and financial aid, are entitled to a refund. Refunds are issued only after verification of enrollment and class attendance. Refunds are mailed to the student at the current address on file within two weeks of the date that the credit is applied to the student’s account. Students also have the ability to enroll in eRefunds via their NU Pay account.

Students with credit balances may choose to leave all or any part of their credit balance on their account. Students must notify Student Accounts in writing of this decision.

Any credit balance $1.00 or less will not be refunded.

2022-2023 refund Schedule:

For 16 week sessions:

Prior to and including the 5th day of the term 100% Refund

After 5th day up to an including the 10th day of the term 90% Refund

After 10th day up to and including the 20th day of the term 75% Refund

After 20th day up to and including the 30th day of the term 50% Refund

After 30th day of the term no refund will be given

For 8 week sessions and less (including continuous terms):

Prior to and including the 5th day of the term 100% Refund

After 5th day up to and including the 10th day of the term 50% Refund

After 10th day of the term no refund will be given

Placement of Financial Holds

I understand Newman University will place a Financial Hold on my student record if I fail to pay all charges assessed to my student account by the due date. I also understand this Financial Hold will prevent the release of my academic transcripts and diploma and will prevent me from enrolling in future semesters until the debt has been paid in full.

Billing Disputes

I understand that if I believe a charge on my bill is incorrect, it is my responsibility to contact the department or office that has assessed the charge.

Collection Activity on Past Due Accounts

I understand that if my account becomes delinquent, Newman University reserves the right to pursue legal action against me, to transfer my delinquent account to a collection agency/third party service and/or report any delinquency to credit bureau(s). In addition to my outstanding balance, I agree to pay the University’s costs and fees, including attorneys’ fees and the fees of third party servicers/collection agencies, incurred in any litigation or collection activity resulting from my failure to pay.

Appeals

I understand that there is not an appeals process for outstanding balances.

Business and Communication

I authorize Newman University and its agents, representatives, attorneys, and contractors (including collection agencies) to contact me at the current or any future mobile phone number, home phone number and email address I provide to Newman University, including by way of automated telephone dialing equipment, or artificial or prerecorded voice or text messages, for purposes of University business, including collecting any portion of my student financial obligation which is due or past due.

Policy for Federal Financial Aid Recipients Who Withdraw from Newman University

Complete Withdrawal/Drop from all classes:

If a student receiving any type of institutional aid drops below 12 credit hours and a credit is generated as a result, that credit will be returned to the appropriate institutional aid fund.  

If a student receiving any type of institutional aid completely withdraws or drops from all of their classes, the institutional aid will be prorated at the same rate as their tuition refund. 

If a student completely withdraws/drops from all of their classes, both the student and Newman University (NU) may be required to repay some or all of the federal financial aid received for the semester. If the student withdraws/drops, the Financial Aid Office is required by federal law to determine the amount of financial aid earned. If the student completely withdraws/drops prior to the start of their courses or never attends any of their classes, all federal financial aid - including loans - will be returned to the federal aid programs.

After a student withdraws/drops, NU may be required to return more money than the tuition refund.  The student will be required to pay that difference to the Student Accounts Office.

What would happen if a student failed to repay this aid?

If the student fails to repay their portion of the Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Federal Direct Subsidized or Unsubsidized Loan, or the Federal Teacher Education Assistance for College and Higher Education Grant (TEACH) within 45 days, they will lose their eligibility to receive future federal and state aid. The student will be reported to the Department of Education (ED) as an over payment.

Partial Withdrawal

Withdrawing/Dropping courses within the term may require the student to repay all or part of the federal aid they received. If a student is considering dropping a class, it is important to visit with the Financial Aid Office before withdrawing/dropping to determine the impact on their financial aid.

Official Withdrawal/Drop

The student notifies the institution (usually the Registrar’s Office) of their intent to withdraw and completes the withdrawal process. The student’s withdrawal date is the date the student notifies NU of their withdrawal. The Financial Aid Office will use the withdrawal date to determine if financial aid needs to be adjusted. In the case of a student withdrawing completely from NU, the withdrawal date is determined by the date the student notifies the Registrar’s Office.

Unofficial Withdrawals

For students who do not begin the official withdrawal process or receive all F’s for a term, the withdrawal date will be the term midpoint (50%) or last date it was determined the student attended an “academically-related activity” - whichever is latest. Academically-related activities include:

• Physically attending a class where there is an opportunity for direct interaction between the instructor and students;
• Submitting an academic assignment;
• Taking an exam, an interactive tutorial, or computer-assisted instruction;
• Attending a study group that is assigned by the institution;
• Participating in an online discussion about academic matters; or
• Initiating contact with a faculty member to ask a question about the academic subject studied in the course.

NU is required to determine the withdrawal date for withdrawals within 30 working days from the end of the period of enrollment, the academic year, or the program - whichever is earliest. The date of withdrawal is used in determining how much aid a student has earned.

Reducing Enrollment Levels

The Financial Aid Office monitors enrollment levels (number of credit hours taken) each term. If a student drops courses and falls below the minimum credit hour requirements, they may be required to repay all or part of the aid received. Any pending disbursement of their Federal Direct Subsidized, Unsubsidized loan(s), and/or Parent PLUS Loan(s) may be canceled if they withdraw or drop below half-time enrollment.

Additionally, the grace period on their Federal Direct Subsidized and Unsubsidized loans will begin once they withdraw or drop below half-time enrollment (six credit hours - undergraduate). Federal Direct Subsidized and Unsubsidized loan borrowers have a six-month grace period before payments are required. If the student withdraws or drops below half-time enrollment, and they have a Federal Subsidized or Unsubsidized, they should contact their loan servicer.

Future Financial Aid Eligibility (SATISFACTORY ACADEMIC PROGRESS)

Dropping any number of credit hours or withdrawing completely can affect a student’s future eligibility for financial aid because they may not meet Satisfactory Academic Progress (SAP) standards.

All institutional scholarships/grants/talent awards require a completion of 24 credit hours per academic year. After the students’ first term of the academic year (fall or spring), students who have not earned 12 credit hours will be placed on Institutional Aid Warning for the following semester. If students do not meet standards during this “warning” semester, they will become ineligible to receive the institutional scholarships/grants/talent awards. Students may file an appeal through the Financial Aid Appeals Committee. Please refer to the SAP policy or visit the Financial Aid Office for more information.

Return of Federal Financial Aid Funds for Title IV Recipients

Federal financial aid consists of Federal Pell Grant, Supplemental Educational Opportunity Grant (FSEOG), Teacher Education Assistance for College and Higher Education Grant (TEACH), Direct Unsubsidized Loan, Direct Subsidized Loan, and Direct Parent PLUS Loans.

The Financial Aid Office at NU is required by the Department of Education (ED) to recalculate federal financial aid eligibility for students who withdraw, drop, or are dismissed prior to completing 60% of the semester. This is the required federal refund policy and does not take into account NU’s institutional refund policy. The return of funds for Title IV recipients is a federally mandated calculation, which calculates the portion of federal loans and grants the student was entitled to earn by comparing the total number of calendar days in the term to the number of days completed before the student officially or unofficially withdrew.

If NU is required to return more money than is available from any tuition refund, then the student will be asked to pay that difference to the Student Accounts Office. Students may be required to repay funds directly to the Department of Education (ED) if repayment is not received within 45 days. The Financial Aid Office may collect funds on behalf of ED within the first 45 days of withdrawal.

Federal Aid Refund calculation will be based on the percentage of earned aid using the following formula:

The amount of federal aid that a student earns is determined by multiplying the percentage of the payment period completed by the total amount of federal aid disbursed or that could have been disbursed. The percentage completed is determined by the total days in that semester.

Days attended in the semester / Days in the semester = Percentage completed total

If the percentage completed exceeds 60% or less, federal regulations state that the percentage earned is the same as the percentage completed. Compare the amount of federal aid earned and the amount already disbursed to the student to determine the amount of federal aid that is unearned. If the amount earned is less than the amount disbursed, Title IV federal aid must be returned.

Refund Distribution - Prescribed by Federal Law and Regulation

The refund is applied to the programs in the order they are listed:

1. Federal Direct Unsubsidized Loan
2. Federal Direct Subsidized Loan
3. Federal Direct Parent PLUS Loan
4. Federal Pell Grant
5. Federal Supplemental Educational Opportunity Grant (FSEOG)
6. Federal Teacher Education Assistance for College and Higher Education Grant (TEACH)
7. Other Title IV Aid Programs.

Financial Aid

Awarding Policy

The Financial Aid Office at Newman University assists academically capable and qualified students who might otherwise be unable to obtain an education at the university. The Financial Aid Office provides aid to all students with documented financial need without regard to race, color, creed, sex, handicap, and national or ethnic origin.

Newman University expects the parents and student to contribute what they can toward the cost of the student’s education. To the extent that funds are available, awards to meet financial need (costs over and beyond the family contribution) will be arranged in a financial aid package, containing both gift and self-help forms of assistance, to best serve the student. Consideration for aid is given first to students who meet the priority deadline for the submission of the Free Application for Federal Student Aid and completion of their financial aid file.

To be considered for financial aid, applicants must (1) complete admission procedures, (2) submit the Free Application for Federal Student Aid, (3) submit any supplemental forms and (4) enroll in an eligible program or be degree-seeking. A student’s financial aid is based on full-time enrollment unless otherwise noted on the award letter.

Student aid funds are made available only for purposes directly related to obtaining an education at Newman University, including tuition and fees, books and supplies, room and board, transportation and modest personal expenses. Classes taken must be going toward an eligible academic program.

Should a student receiving federal funds find it necessary to withdraw from courses at Newman, the appropriate federal program must be refunded per the federal refund policy.

Financial Aid Funding - Federal, State, Institutional, and Other

To receive federal aid, students must complete the Free Application For Federal Student Aid

Federal Pell Grant - The need-based Federal Pell Grant is awarded through the U.S. Department of Education. Students enrolled may be eligible for awards up to $6,495 (2022-2023) in an academic year.

Federal Supplemental Educational Opportunity Grant (FSEOG) - The need-based FSEOG supplements other forms of assistance following guidelines provided by the Department of Education. The awards up to $1,000, are awarded to students with the greatest financial need and have Federal Pell Grant eligibility. Awards are subject to fund availability.

Federal Teacher Education Assistance for College and Higher Education Grant (TEACH) - Provides up to $4,000 a year in grant assistance to students who are completing or who plan to complete course work needed to begin a career in teaching. In exchange for the grant, students must sign an Agreement to Serve as a full-time teacher at certain low-income schools within specific high need fields for at least four academic years within eight years after completing (or ceasing enrollment in) the course of study for which the candidate received a grant. If the grant recipient fails or refuses to carry out his or her teaching obligation, the amounts of the Federal TEACH Grants received will be converted to Federal Unsubsidized Direct Loans and must be repaid with interest that would have accrued since time of disbursement.

Recipients must have a cumulative GPA of 3.25 and must be accepted into an eligible program at Newman University. (Early Childhood Unified, Elementary Education and Secondary Education.) Due to Sequestration, any Federal TEACH Grant first disbursed on or after Oct. 1, 2020 could receive a maximum award of $3,772.

Student Employment

Part-time jobs are available on campus and off campus through both the Federal Work Study Program and the Newman University Employment Program. Students may find available positions via the Human Resources - Job Openings web page.

Student Loans

Federal Direct Subsidized Loans are available and awarded based on need. Federal Direct Unsubsidized Loans and Federal Direct Parent Loans for Undergraduate (PLUS) are available and are not need based. A separate credit check is required for all Federal Direct PLUS loans. To be eligible for loans, undergraduate students must be enrolled in 6 or more credit hours per term.

Kansas Aid Programs

Kansas Comprehensive Grant -The Kansas Legislature has established the Comprehensive Grant to help offset the cost of private education for Kansas residents who choose to attend Kansas independent colleges and universities such as Newman. The need-based award for 2022-2023 is scheduled to be worth up to $3,500. The Comprehensive Grant is administered by the Kansas Board of Regents. To be considered for the award, students must complete the Free Application for Federal Student Aid (FAFSA) by the priority deadline and complete all of the requirements while funding is still available. Students may receive the award for a maximum of eight semesters.

Other Kansas Programs -The Legislature has established the Kansas Minority Scholarship, the Kansas Teacher Scholarship, Kansas State Scholarship, the Kansas Nursing Scholarship programs, and the Kansas Promise Scholarship. Each program requires applicants to meet eligibility requirements, to submit a separate scholarship application and supporting documents appropriate to each program, and to complete the FAFSA.

University Scholarships/Grants/Talent Awards

The University Scholarships and Grants program provides university aid for full-time enrollment for the fall and spring semesters. The scholarships and grants are available for use in flat-rate tuition programs only and applies toward your first Newman University bachelor’s degree.

General Scholarship Information

For Newman scholarships, talent awards and grants, full-time student status is defined as enrolled in 12 credit hours per term. Students must earn 24 or more credit hours per academic year.

Institutional scholarships apply to tuition and fees only, unless otherwise specified.

Students must maintain a 2.0 cumulative GPA (CGPA) unless specified differently in the award renewal criteria.

Institutional Scholarships/Grants/Talent Awards are renewable up to 8 semesters for first-time students and up to 4 semesters for transfer students.

Transfer students who have less than 24 credit hours must also provide their high school transcripts.

Any scholarship or grant decision will be based on review of both college and high school transcripts and/or ACT/SAT scores if applicable.

By law, scholarship amounts may be amended based on financial need as well as merit.

Full-tuition grant recipients will only receive scholarships up to the flat-rate tuition per semester.  Students taking credit hours above the flat-rate (12-18 credit hours) amount are responsible for any additional tuition and fees.

The institution encourages students to fill out the Free Application for Federal Student Aid (FAFSA) in order to receive institutional scholarships (See Financial Aid).

The total financial aid package for individual students is based on several criteria. Academic merit, co-curricular/athletic talent and financial need as well as living on campus or off campus are factors that are considered when determining the maximum institutional awards for each student. Adjustments may need to be made if one of these factors changes.

All scholarships/grants/educational benefits will be taken into consideration when determining institutional aid eligibility. Please see the Financial Aid Office for more information.

The university, through the Enrollment Management team, reserves the right to review and revise the scholarship and grant programs as needed.

Freshmen Scholarships/Grants/Talent Awards

Students may receive one of the following (unless specified in fund criteria):

Saint John Henry Newman Scholarship

Eligibility: First-time, full-time freshmen who have demonstrated outstanding academic performance and community involvement. Recipients must complete 32 hours of community service each fall and spring semester. (64 hours per academic year). Limited number of students selected. Recipients must live on campus.

Application process: Based on a competitive selection process.

Renewable: For a total of 8 semesters based on a continued 3.4 NU cumulative GPA and full-time enrollment.

Award: Full-tuition (flat-rate) scholarship. Student must live on campus.

ASC Community Leader Scholarship

Eligibility: First-time, full-time freshmen who have demonstrated outstanding academic performance and community involvement. Recipients must complete 45 hours of community service each fall and spring semester. (90 hours per academic year). Limited number of students selected.

Application process: Based on a competitive selection process.

Renewable: For a total of 8 semesters based on a continued 2.75 NU cumulative GPA and full-time enrollment.

Award: $17,500

Newman Academic Scholarship

Eligibility: Based on academic performance such as high school GPA and/or ACT/SAT score.

Award Ranges from $13,000-$16,000

Catholic Promise Grant

Eligibility: Must graduate from a Catholic High School.

Award: $14,000

Catholic Leaders of Tomorrow Grant

Eligibility: Catholic Students who did not graduate from a Catholic High School - must have parish nomination

Award: $14,000

Jet Community Award

Eligibility: Admitted to Newman University with a high school GPA of 2.25-2.99 or ACT score of 22.

Award: $10,000

Honors Scholarship

Eligibility: First-time, full-time freshmen with a high school GPA of 3.75+.

Application process: Based on a competitive selection process.

Renewable: Cumulative GPA of 3.5 and participation in Honors Program.

Award: $1,000 - may be in addition to ASC, Newman Academic, Catholic Promise, Catholic Leaders of Tomorrow, or Talent Awards.

National Merit Scholarship

Eligibility: Any incoming freshman who has been recognized as a National Merit finalist. Recipients must live on campus.

Application process: Application for admission and transcripts needed.

Renewable: For a total of 8 semesters based on a continued 3.5 NU cumulative GPA and full-time enrollment. (Must complete 12+ hours each semester.)

Award: Full-tuition (flat-rate)

Talent Awards: Art, Theater, and/or Athletic - may be awarded in addition to the above academic scholarships or grants.

Athletic Talent Award

Eligibility: Full-time students (12 credit hours per term) who are involved in varsity athletics

Renewable: Must meet NCAA eligibility. For a total of 8 semesters.

Award: Amounts vary

Art or Theater Talent Award

Eligibility: Full-time students (12 credit hours per term) who are involved in art or theater.

Renewable:  For a total of 8 semesters.

Award: Amounts vary - replaces Academic Scholarship

Transfer Scholarships/Grants/Talent Awards

Academic awards are based on a student’s transfer GPA. Other scholarships may be available for transfer students depending on their financial need.

Newman Academic Scholarship:

Eligibility: based on academic performance.

Award: Ranges from $11,000-$15,000

Transfer Students may receive one of the following in conjunction with their Academic Scholarship and/or Talent Award:

Associate Degree Grant:

Eligibility: Completed a two-year degree from an accredited community/technical college. Cumulative college 2.25+ GPA. Seeking first bachelor’s degree.

Renewal:  Maintain a cumulative 2.00+ GPA and complete 24 credit hours per academic year.

Award: $3,000

Phi Theta Kappa (PTK) Grant:

Eligibility: Proof of PTK Membership (listed on college transcript). Cumulative college 3.50+ GPA. Seeking first bachelor’s degree. 

Renewal: Maintain a cumulative 3.00+ GPA

Award: $4,500

Talent Awards: Art, Theater, and/or Athletic - may be awarded in addition to the above academic scholarships or grants.

Athletic Talent Award

Eligibility: Full-time students (12 credit hours per term) who are involved in varsity athletics

Renewable: Must meet NCAA eligibility. For a total of 8 semesters.

Award: Amounts vary

Art or Theater Talent Award

Eligibility: Full-time students (12 credit hours per term) who are involved in art or theater.

Renewable:  For a total of 8 semester.

Award: Amounts vary - replaces Academic Scholarship

Adjustments to College Awards

Due to federal and state regulations that prohibit awarding more money than a student’s documented financial need, some students may have their university award adjusted depending upon the outcome of their needs analysis and eligibility for other types of financial aid.

Students may appeal for an extension of their institutional scholarship due to not meeting the minimum GPA requirements, not earning 24 credit hours in an academic year, or not completing their degree within 8 semesters (first-time students)/ 4 semesters (transfer students) by completing an appeal request form with supporting documentation and submitting it to the Financial Aid Appeals Committee. Deadlines for appeal submission are as follows:

Other External Scholarships

Students often have access to scholarships provided by a parent’s place of employment, churches, service clubs, other organizations, and foundations. All applicants are encouraged to explore such possibilities.

Free scholarship search engines on the internet include: www.fastweb.com and www.finaid.org.

Satisfactory Academic Progress Requirements

U.S. Department of Education regulations require that Newman University establish Satisfactory Academic Progress standards for federal and state financial aid recipients. Students receiving Federal Pell Grants, Federal Supplemental Educational Opportunity Grants, Federal Work Study, any Federal Direct Loan Programs, and/or other federal or state aid must meet the following standards to ensure that only those students demonstrating Satisfactory Academic Progress towards the completion of their educational programs continue to receive financial aid.

The standards of Satisfactory Academic Progress measure a student’s performance in three areas: Qualitative Evaluation (cumulative grade point average), Quantitative Evaluation (cumulative completion rate), and Maximum Time Frame. Satisfactory Academic Progress will be measured at the end of every semester. Notification of failure to maintain Satisfactory Academic Progress will be mailed to the student’s permanent address after the grades are posted.

QUALITATIVE EVALUATION (Cumulative GPA): The Financial Aid Office evaluates grade point average as the measure of Qualitative Satisfactory Academic Progress (SAP) assessed by the Registrar’s Office. Evaluation of SAP occurs after each semester (fall, spring, or summer). A student who is a recipient of Federal Title IV program funds during the semester will be evaluated. If the student meets GPA standards used by the Registrar, they are considered to meet Financial Aid SAP for the Qualitative Evaluation component.

QUANTITATIVE EVALUATION (Completion Rate/PACE): The Financial Aid Office evaluates the Quantitative Satisfactory Academic Progress (SAP) by reviewing the cumulative rate of credit hours successfully completed as a percentage of total hours attempted. A student receiving Federal Title IV program funds must be progressing toward a degree or certificate. Transfer credit hours that apply to any degree or certificate at Newman University will be counted in the evaluation formula. Students must complete a minimum of 67% of the cumulative credit hours attempted. The Financial Aid Office considers remedial or developmental credits in the calculation. Grades that qualify toward successful cumulative completion are A, B, C, D, and P. Grades that do not qualify are F, WD, and IN. A grade of IN, once the course is completed, will then be considered in evaluation of progress.

MAXIMUM TIME FRAME: Federal regulations limit a student’s eligibility for federal financial aid to no more than 150% of the published length of the educational program. All attempted, withdrawn, and/or transferred credits that apply to a student’s program count toward this maximum time limit. If a student changes majors or degrees, the student may request that the time frame be reevaluated for the new program.

Examples of maximum time frame:

Transfer Hours: All transfer students applying for financial aid must meet the minimum standards described above. Financial aid will be held until transcripts from all schools attended by the student have been received and reviewed. It is required by federal regulations that all periods of enrollment be reviewed whether or not aid was previously received.

Financial Aid Warning: At the conclusion of each semester (including summer), all students receiving Title IV aid will be evaluated to determine whether or not they are maintaining Satisfactory Academic Progress (SAP). If the student is failing to meet SAP standards, the student will be placed on Financial Aid Warning for the following semester (for which the student is enrolled). Warning status will not prevent the student from receiving financial aid. If the student meets the minimum SAP standards during the warning period, the warning is then resolved with no further action. Students who are placed on Financial Aid Warning will receive written notification from the Financial Aid Office of their status.

Financial Aid Suspension: If at the end of the warning period the student again fails to meet the minimum SAP standards, the student will be placed on Financial Aid Suspension and cannot receive the assistance of federal or state financial aid. Students placed on Financial Aid Suspension (with the exception of those placed on Financial Aid Suspension for maximum time frame) may have their aid reinstated when all Satisfactory Academic Progress deficiencies have been met. A request of reinstatement will need to be made in writing. Students who are placed on Financial Aid Suspension will receive written notification from the Financial Aid Office of their status.

Appeal Process & Probation Status:

Students who are suspended from financial aid may submit an appeal of the suspension if there are extenuating circumstances affecting the student’s performance. Extenuating circumstances include (but are not limited to) illness, severe injury, or death in the family.

Appeal forms are available in the Financial Aid Office and are also included with the notification of Financial Aid Suspension. Appeals must be submitted a minimum of two weeks prior to the next term of enrollment or by the deadline specified in the notification. Appeals received after that date may not be considered.

Incomplete appeals will not be considered.

Appeals must include the appeal request form, a signed, typed personal statement, a current mailing address, a complete unofficial transcript, and your academic advisor’s statement with a degree completion plan.

Appeals will be reviewed by the Financial Aid Appeals Committee. If an appeal is approved and the student will be able to meet SAP standards by the end of the next enrollment period, the student will be placed on Financial Aid Probation. Students who are attending on Financial Aid Probation must successfully meet the minimum SAP standards by the end of the probation period to ensure continuation of financial aid eligibility.

The Financial Aid Office has the option based on professional judgment, to require a student placed on Warning or Probation to complete an Academic Completion Plan and sign an Enrollment Agreement. The Academic Completion Plan and Enrollment Agreement will ensure the student is moving toward SAP in a specified time frame. This may include one or more of the following: referral to support services, a reduced course load, scheduled counseling sessions, or adjustments to financial assistance. Students are expected to follow their Individual Academic Plan.

Appeal decisions will be e-mailed to the student following the Financial Aid Appeals Committee meeting. Aid will be based on available funding at the time of reinstatement.

All decisions of the Financial Aid Appeals Committee are FINAL. In the case of Financial Aid Suspension due to Maximum Time Frame, aid eligibility cannot be reinstated by student performance if the student’s appeal is denied by the committee.

Financial Aid Warning, Probation, and Suspension are separate from Academic Probation and Suspension, which are monitored by the Registrar’s Office.